Coordinated Entry

Coordinated Entry in the River Valleys CoC Region is a collaborative initiative designed to create a more effective and efficient homeless response system.  A coordinated entry system is defined as a coordinated process designed to coordinate program participant intake, assessment, and provision of referrals, which covers the entire geographic area. It must be easily accessed by individuals and families seeking housing or services, well-advertised, and include a comprehensive and standardized assessment tool.

Funding Opportunity: Request for Intent to Apply

Through the upcoming 2019 River Valleys CoC local competition for the HUD CoC Program Competition, Three Rivers will be applying for a Coordinated Entry Navigator for Region 9. We are looking for a sub- grantee who can ensure that persons who are homeless or at risk of homelessness are provided with CE navigation services in that region.  

Parties interested should read the Request for Intent to Apply.

Applications are due by 4:00pm on Tuesday, July 16, 2019 to kcross@threeriverscap.org.

A Q&A call will be held on Thursday, July 11 at 1:30 to address any questions.  If possible, please submit any questions in advance via email: kcross@threeriverscap.org.

Call in number:  +1 (872) 240-3212

Access Code: 685-392-221

For video link: https://global.gotomeeting.com/join/685392221

Notes from Q&A call

Coordinated Entry Toolkit

Policies and Procedures

River Valleys CoC has developed detailed policies and procedures for Coordinated Entry in our region. Agencies and programs participating in the Coordinated Entry System agree to follow the Policies and Procedures. The River Valleys CoC Coordinated Entry Policies and Procedures align with the Statewide framework, which was adopted by all CoC regions in Minnesota. 

Agency Participation

Agencies and programs participate in the Coordinated Entry System as access sites, assessors, navigators, and housing/service providers. All agencies that participate are required to complete and submit a Partner Agreement. Housing/service providers are required to also submit a program eligibility addendum. Assessors are required to complete training on the assessment form.

Required Forms

Participating agencies are required to use these forms for completing assessments and receiving referrals. The most current version of forms will be posted here. 

Additional Resources

Weekly Q&A Calls: Agencies participating in Coordinated Entry are invited to weekly conference calls on Friday at 9:00AM to troubleshoot issues and do limited case conferencing. Contact Katherine Cross for details.  Submit a question or concern about the Coordinated Entry System via online form.   

Homeless Response Teams

Homeless Response Teams provide an efficient and complete network of service to participants in need. Additionally, they serve as a resource for:

  • Community education about housing and homeless issues
  • Advocacy in seeking additional funding resources and services for the homeless population
  • Data collection and needs assessments for specific grant opportunities, the Wilder Survey and HUD's Point-in-Time Count

Homeless Response Teams consist of service providers including but not limited to the local  Community Action Agency, the county social services, the Housing and Re-Development Authority, mental health service providers, the Salvation Army, church representatives, shelter representatives, transitional and permanent supportive housing representatives, advocates for victims of domestic violence, Public Health, etc.