Coordinated Entry in the River Valleys CoC Region is a collaborative initiative designed to create a more effective and efficient homeless response system. A coordinated entry system is defined as a coordinated process designed to coordinate program participant intake, assessment, and provision of referrals, which covers the entire geographic area. It must be easily accessed by individuals and families seeking housing or services, well-advertised, and include a comprehensive and standardized assessment tool.
Coordinated Entry Toolkit
Policies and Procedures
River Valleys CoC has developed detailed policies and procedures for Coordinated Entry in our region. Agencies and programs participating in the Coordinated Entry System agree to follow the Policies and Procedures. The River Valleys CoC Coordinated Entry Policies and Procedures align with the Statewide framework, which was adopted by all CoC regions in Minnesota.
- River Valleys CoC Coordinated Entry System-Policies and Procedures - Updated November 2020
- Minnesota Statewide Coordinated Entry System Policies and Procedures Framework
Agencies and programs participate in the Coordinated Entry System as access sites, assessors, navigators, and housing/service providers. All agencies that participate are required to complete and submit a Partner Agreement. Housing/service providers are required to also submit a program eligibility addendum. Assessors are required to complete training on the assessment form.
Participating agencies are required to use these forms for completing assessments and receiving referrals. The most current version of forms will be posted here.
- Step 1 and Step 2 Assessments
- River Valleys Coordinated Entry System Participant Notice and Consent for Release of Information
- River Valleys Coordinated Entry System Participant Notice and Consent for Release of Information- Spanish
- Minnesota's HMIS Data Privacy Notice
- HMIS ROI for HIPAA Covered Agencies
- River Valleys Coordinated Entry System (CES) Access Points
- Coordinated Entry Scripts
- Coordinated Entry Housing Navigator Role
- Coordinated Entry Participant Brochure
- Coordinated Entry Service Provider Brochure
- Housing Provider Referral Request Form
Weekly Q&A Calls: Agencies participating in Coordinated Entry are invited to weekly conference calls on Friday at 9:00AM to troubleshoot issues and do limited case conferencing. Contact Katherine Cross for details.
Homeless Response Teams
Homeless Response Teams provide an efficient and complete network of service to participants in need. Additionally, they serve as a resource for:
- Community education about housing and homeless issues
- Advocacy in seeking additional funding resources and services for the homeless population
- Data collection and needs assessments for specific grant opportunities, the Wilder Survey and HUD's Point-in-Time Count
Homeless Response Teams consist of service providers including but not limited to the local Community Action Agency, the county social services, the Housing and Redevelopment Authority, mental health service providers, the Salvation Army, church representatives, shelter representatives, transitional and permanent supportive housing representatives, advocates for victims of domestic violence, Public Health, etc.
For details on your local Homeless Response Team, contact the nearest Community Action Agency.
- Housing Development
- Support Services
- Early Childhood
- Older Adults
- Continuum of Care